Your Priority Seat Reservation:
 Guests are asked to choose a "Preferred" Ski Date and at least one "Back-Up" Weather Date when booking their seat reservation.
When a guest makes a reservation and is confirmed for a heliskiing day with Helitrax they have made a Priority Seat Reservation. Although Helitrax will make every effort and it is a rare occurrence, a Priority Seat Reservation does not guarantee the guest the opportunity to ski on their “Preferred” ski date.
Temperature, group weights, weather, snowpack, snow conditions, terrain location, and group minimums all may affect Helitrax's ability to offer heliskiing on a guest’s Preferred Day. If Helitrax cannot provide heliskiing for a guest with a Priority Seat Reservation on their Preferred Day, an opportunity to heliski will be provided on the guest's Back-Up Day.
The Reservation Fee:
 The sport of heliskiing is a shared risk proposition. Telluride Helitrax must make numerous commitments well in advance each day of heliskiing and the company will make every reasonable effort to provide heliskiing for its guests.
 If in the end Helitrax is unable to provide heliskiing for any reason (including: weather, mechanical breakdown, & poor skiing conditions), Helitrax will refund each heliskiing seat of each reserved day less a $75- reservation fee.
Note: For groups larger then four the reservation fee is capped at $300- per day.
On Poor Weather Days: 
Guests with confirmed reservations must be available for heliskiing until 11am. The stipulations of the cancellation policy are in effect until this time. After the 11am time period it is the guest’s own personnel choice if they wish to remain available for heliskiing later in the day if the guides feel the weather may clear.
If weather prevents heliski operations on a guest's preferred tour date, Helitrax will make every effort to offer heliskiing on a guest’s Back-Up day if space is available.
NOTE: Helitrax's cancellation policy applies to a guest's reserved Back-Up days.
Group Tour Organizer's Responsibilities:
1) Any skier making multiple reservations for a group is responsible monetarily for all members of their party. If any member in the group tour organizer's party violates the cancellation policy, the group organizer is responsible for payment.
2) Group tour organizers must see that everyone in his party receives, completes, and returns a reservation form as soon as possible or thirty days prior to their reserved ski date.
Please note it is possible guests may not always be able to fly and ski with persons from their group. The number of skiers that fill helicopter lifts (three or four) is determined by the weight and safety is the key determining factor. Helitrax will make every effort to accommodate group requests.
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SINGLE-DAY (including Aspen & Vail) HELI SKIING: Policies
Deposits:
Each Single-Day seat reservations requires a deposit of 1/2 its value. Full payment is required 30 days prior to your tour date.
A $75- portion of each Single-Day Reservation (the reservation fee) is non-refundable under any circumstances including bad weather, poor snow, or mechanical breakdown.
Guest Date Changes and Postponements:
For Single-Day heli-skiing reservation changes or postponements requested by the guest (if possible) within 30 days of their ski date there is a $75- fee per seat fee is assessed. Telluride Helitrax will make every effort to accommodate your change in plans.
Guest Cancellations: Single-Day heli-skiing
If a cancellation is received before the reservation date, and the skier has an immediate replacement for their vacated seat, the deposit and balance paid will be transferred to the replacement, subject to a rebooking fee of $75-. Please note any replacement skier MUST fit within our load calculations before they can be accepted.
For cancellations with more than 30 days notice, the $75- seat reservation fee is non-refundable.
For cancellations within 30 days of the reservation, a $250 per seat fee is non-refundable.
For cancellations within 15 days of the reservation, 50% of the cost of each seat is non-refundable.
Skiers who cancel within 24 hours of flight time, no shows, or skiers who do not complete the heliskiing day will be charged in full.
Cancellation insurance can be obtained through Helitrax. Inquire with us when you make your reservation.
If you wish to fly out of the heli-skiing field early due to an inability to ski, injury, airline flight scheduling, or for any other reason, and the helicopter flight out is unscheduled, you will be responsible for additional charges based on flight time. NOTE: Telluride Helitrax may be able to fly a guest out without an additional charge if we are able to consolidate them with a return flight or with a scheduled helicopter refueling run.
Abbreviated Single-Day heli-skiing refund information:
If the events of poor weather, injury, emergency assistance calls, or other factors require Telluride Helitrax or its helicopter pilot to suspend a heliski day prior to its completion, refunds will be made based on the following chart for full package price paying guests.
Note: For discounted seats subtract the per seat discount from the run-refund amount to determine the net refund. Refunds will be issued no later then 21 days following an abbreviated trip.
2008 Season: Single-Day 6 run package:
Number of Runs Skied
1 2 3 4 5
Amount Refunded
1)$750-
2)$650-
3)$500-
4)$375-
5)$125-
MULTI-DAY HELI SKIING: 
Policies
Deposits:
Each Multi-Day Package reservations requires a deposit of 1/2 its value. Full payment is charged within 60 days of your tour date.
A $350- portion of each multi-day reservation (the reservation fee) is non-refundable under any circumstances including bad weather or mechanical breakdown.
Guest Date Changes or Postponements Multi-Day heli-skiing:
For Multi-Day heli-skiing reservation changes (if possible) or postponements made by a guest within 30 days of their reservation a $350- fee is accessed. Telluride Helitrax will make every effort to accommodate your change in plans.
Guest Cancellation policy for Multi-Day heli-skiing reservations:
For cancellations with more than 60 days notice, the $350- non-refundable reservation seat fee is kept.
For cancellations between 60 and 30 days, $500- is non-refundbale.
Skiers who cancel within 30 days of their reservation, no shows, and skiers who do not complete their ski package for any reason will be charged in full if Helitrax is unable to fill their vacated seat.
Abbreviated Multi-Day Package Run Guarantee:
If the events of poor weather, injury, emergency assistance calls, poor snow conditions, or other factors require Telluride Helitrax or its helicopter pilot to suspend a heliski day prior to its completion, the Multi-Day guest will be refunded based on the following.
Each Multi-Day package has a run guarantee. If at the end of a package a guest has received less than the guaranteed number of runs, for each "full day" (the equivalent of six runs), they will be refunded the full day price less a $75-reservation fee.
Note: The "full day" seat price is determined
according to the multi-day heliskiing package that was purchased.
For each unskied partial day (less than six runs), guests will receive a refund at the rate of $125- per run. Refunds will be issued within 21 days following the end of a guest's trip.
Refunds shall be based on the number of "runs made available" during the duration of a guest's tour. Helitrax can not refund guests who do not reach their run guarantee due to poor skiing ability, lack of fitness, sickness, or injury. We recommend that all guests carry emergency evacuation, medical, and personal property insurance.
Refunds shall be given only if a guest skis less than the guaranteed amount of runs due inclement weather, avalanche hazard, poor snow conditions, or equipment breakdown.
The guest can also choose to apply their refund to a rescheduled date later in the same year at no cost or to reschedule at the current year's price to ski during the following year (only price increases instituted by lodging vendors will apply).
PRIVATE HELISKIING CHARTERS: Policies
Deposits:
Due to their limited nature, Private Charters are best booked in advance.
Guests may make a reservation for a Private Heliskiing Charter in advance of their ski date with a deposit equal to 1/2 of the package's base price.
A $450- portion of each Private Charter reservation is non-refundable under any circumstances.
Full payment is expected 60 Days before the tour date.
Date changes or Postponements for Private Heliskiing Charter reservations:
Telluride Helitrax will make every effort to accommodate your change in plans.
A $500- fee is accessed if the guest's date change is within 30 days of their reservation.
Cancellation policy for Private Heliskiing Charters:
For cancellations with more than 60 days notice, the $500 non-refundable seat fee is kept.
For Private Charters cancelled within 60 to 30 days of the reservation, a $2,500- portion of
the deposit is retained. For each skier Telluride Helitrax is able to find to fill your vacated Private Charter Helitrax we will reduce the cancellation fee by $200 down to the $500 non-refundable deposit.
Private Charters cancelled within 30 days of reservation, no shows, and parties who do not complete their ski package for any reason will be charged in full. For each skier Telluride Helitrax is able to find to fill a vacated Custom Day, Helitrax will reduce the cancellation fee by $200.
Abbreviated Private Heliskiing Charter refund information: 
In the event that poor weather, injury, emergency assistance calls, or other factors cause Helitrax or its helicopter pilot to suspend a heliski day prior to completion, Private Charters will be charged for actual flight time at the 2008 rate of $4,750- per hour.
No carry over of unused helicopter time can be applied to a future Private Charters unless due to helicopter breakdown.
Rebooking options for Private Charter reservations cancelled in advance by Telluride Helitrax:
In the event Telluride Helitrax should cancel your reserved heli-ski day in advance of your reservation for reasons of drought, inclement weather, equipment breakdown, or for any other reason your options are as follows:
To reschedule with Telluride Helitrax at a later date (same week or year) at no cost.
- To leave the "balance paid" with Telluride Helitrax and not be subject to any increase in package price for a reservation made the following year.
To receive a refund minus your package's non-refundable reservation fee.
NOTE: Refunds will be mailed to the holder of the seat within 21 days following their trip or cancellation date.
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Liability Information - Sample
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The following is the agreement you will be required to sign before boarding helicopter. Please read and understand fully before making your reservations...
Participant Agreement, Release, and Acknowledgment of Risk (Sample)
In consideration of the services of the Telluride School of Ski Mountaineering, Inc. (a.k.a. Telluride Heli-Trax), their owners, agents, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereby collectively referred to as "Helitrax"), I hereby agree to release and discharge Heli-Trax, on behalf of myself, my children, my parents, my heirs, assigns, personal representative and estate as follows:
1. I acknowledge that heli-skiing entails known and unanticipated risks which could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.The risks include, among other things: Helicopter skiing is usually accompanied by beautiful mountain scenery. Those same beautiful mountains pose a risk of avalanches. Avalanches may be caused by natural forces including the steepness of slopes, snow depth, instability of the snowpack or changes in the weather conditions. Heli-Trax, or its staff may misjudge whether the terrain is safe for skiing or where or when an avalanche may occur. The natural beauty of the mountainous areas used for helicopter skiing sometimes hide dangerous obstacles. Those obstacles may be hidden by snow and include, but are not limited to, crevasses, ice and snow cornices, tree wells, tree stumps, creeks, rocks, boulders, forest deadfall, holes, depressions below the snow surface and varying and difficult snow conditions. The ski terrain may not have been skied previously and is not regularly patrolled. Skiers may become lost or separated from their skiing guides or skiing companions by skiing forested areas, wild rugged terrain, or bad weather. Communication in this mountainous terrain is always difficult and in the event of an accident; rescue and medical treatment may not immediately be available.Furthermore, Heli-Trax guides have a difficult job to perform. They seek safety, but they cannot guarantee your safety in a mountain environment. They might be ignorant of a participant's fitness and abilities. They might not be able to forecast the weather, or anticipate hazards posed by the elements or terrain. They are not infallible and they may give inadequate warnings or instructions, and the equipment being used might malfunction.2. I expressly agree and promise to accept and assume all risks arising out of my participation in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.3. I hereby voluntarily release, forever discharge, and agree to defend, indemnify and hold harmless Heli-Trax from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of Heli-Trax equipment or facilities, including any such Claims which allege negligent acts or omissions of Heli-Trax.4. Should Heli-Trax or anyone acting on their behalf be required to incur attorney's fees and costs to enforce this agreement, I agree to defend, indemnify and hold them harmless for all such fees and costs.
5. I certify that I have adequate insurance to cover injury or damage I may cause or suffer while participating, or else I agree to bear the costs of injury or damage to myself. I further certify that I have no medical or physical conditions which could interfere with my safety in this activity, or else am willing to assume -- and bear the costs of -- all risks that may be created, directly or indirectly, by any such condition.6. In the event that I file a lawsuit against Heli-Trax, I agree to do so solely in the State of Colorado, and I further agree that the substantive law of the State of Colorado, shall apply in that action without regard to conflict of law rules of that state.By signing this document, I acknowledge that if anyone is injured or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against Heli-Trax on the basis of any claim from which I have been released herein.I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.Parents or Guardian's Additional Indemnification
(Must be completed for participants under the age of 18) In consideration of ___________________("Minor") being permitted by Heli-Trax to participate in its activities and use its equipment and facilities, I further agree to indemnify and hold harmless Heli-Trax from any and all Claims which are brought by, or on behalf of Minor, and which are in any way connected with such use or participation by Minor.
Confirmation of your heli skiing date: When you arrive in Telluride please check in with Telluride Helitrax no later than 4 p.m. the evening prior to your reserved ski day. Our office is open daily and mesages can be left on the office phone. If you do not check in, you risk losing your seat on the helicopter or being charged in full for the heli-skiing seat that was reserved for you.
It is also highly recommended to call Telluride Helitrax as soon as you arrive in Telluride for updates concerning skiing conditions, weather, and your reservation.
The check-in is used to confirm the following:
All minimum group size requirements have been met for your reserved day and FULL PAYMENT IS ON ACCOUNT.
Completion of pre-trip registration forms
Morning meeting time and location
Weather check time and local phone number for morning confirmation of trip based on weather forecast.
